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Rent it Right

by Janet Portman, Inman News

landlord helpQ: We’re looking for a place to rent in a tight rental market, and have filled out several rental applications. Each of them asks for a credit-check fee, from $25 to $35, which covers the cost to order a credit report.

We have our own copies of our report, from each of the three agencies, but when we asked the management companies to accept our copies, they refused. Paying repeatedly for a credit report is getting really expensive. Is there anything we can do? –Marsha and Ben

A: Landlords don’t like to accept applicants’ own copies of their credit reports because they’re afraid that the report may be altered or old (with the issue date changed). That’s a legitimate concern, because sophisticated computer users doubtless have ways to doctor the reports. Because of this concern, there is probably no way to force management companies or landlords to accept your personal copies of your credit report.

Unless you live in Wisconsin, that is. And even in Wisconsin, there are some limits on your right to require landlords to take your credit report directly from you, rather than charging you a fee to get it from the credit reporting agencies. Your report must be less than 30 days old, and management doesn’t have to accept it unless you offer it before they ask for it: see Wisconsin Administrative Code Section 134.05(4)(b).

The first limitation makes perfect sense — and even a 29-day-old report can miss relevant and new information that a landlord would want to know. But requiring the applicant to offer the report before the landlord asks for it strikes me as a bit odd — it does nothing to discourage tenants from doctoring their reports, which is why most landlords want to get their own copy directly.

Laws in many states explicitly forbid landlords from keeping the credit-check fee unless they actually order the report. Even if your state doesn’t have this type of law, it’s probably old-fashioned fraud for landlords to pocket a fee for a task they don’t perform.

If you have paid for a credit check but get bounced out of the running based on the landlord’s preliminary review of your application, you should get that fee back.
Copyright 2010 Janet Portman

Janet Portman is an attorney and managing editor at Nolo. She specializes in landlord/tenant law and is co-author of “Every Landlord’s Legal Guide” and “Every Tenant’s Legal Guide.” She can be reached at

See Janet Portmans feature, Avoid Discrimination in Tenant Safety Rules.

American Apartment Owners Association offers discounts on products and services for landlords related to your rental housing investment, including rental forms, tenant debt collection, tenant background checks, insurance and financing. Find out more at

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  • If an applicant is bounced out of the “running” for an apartment unit for which they applied due to the info on their credit report… in California, the applicant is entitled to a copy of the credit report that carried the negative info, at no further cost to the applicant. This is mandatory, I believe.

    The Landlord needs to supply the info re: which credit reporting agency gave them the negative info, a copy of the credit report and correct names and address of the credit reporting agencies so that the applicant can attempt to make corrections and/or clean up their credit report.

    These considerations do nothing to aid in lowering the cost of rental application fees, especially when an applicant is applying for a number of different apartment units, but well… that’s one of the costs of moving.

    One can only hope that once an applicant finds a good apartment home, they will stay put for years and thereby save themselves all the costs of moving. So many hidden costs in moving from apartment to apartment… you know?

    Good luck!

  • JACK

    I have been charging an application fee and don’t charge for a credit check. I apply the fee to what ever part of the cost of checking out an applicant. I started it because of having applicants filling out applications and then when I finish checking them out and having put in a lot of time and cost only to have the applicant not wanting to rent the place because they had applied to a lot of places at the same time. The fee for me limits my processing effort to serious applicants.

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