Landlord Quick Tip

Tip #57: Lock the Door, Throw Away the Key

keysBecause landlords retain a duplicate key to enter a unit for repairs or in an emergency, they have a legal duty to protect a tenant from misuse of these spare or master keys.

If a landlord’s duplicate key is stolen and the tenant is injured, the landlord may be liable for negligence.

It pays to have safe-key policy in place:
1. Limit the number of duplicate keys.
2. Invest in a locking key box.
3. Use a code system to identify the keys, not apartment numbers or addresses.
4. Keep the code and the keys in two separate, secure places.
5. Keep the room or closet where you keep the keys locked.
6. Install an alarm.
7. Always change all of the locks in the unit before a new tenant moves in.
8. Require workers to ‘check out’ the key and record names, times.
9. Conduct background checks on workers.
See last weeks Landlord Quick Tip.
Do you have a quick tip to share with other landlords? If so, please email our editor at [email protected].

American Apartment Owners Association offers discounts on products and services for landlords related to your commercial housing investment, including real estate forms, tenant debt collection, tenant background checks, insurance and financing. Find out more at

To subscribe to our blog, click here.