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 Tip #23: Build a Tenant File Checklist Here’s a good way to organize your tenant files, so you are sure to have the information you need, when you need it: Copy of your rental ad, notes of initial phone conversation, first tenant meeting
The signed, completed application The screening reports Notes from all reference checks– personal, employment and emergency contact verifications The signed lease Copy of the first check/s The signed move-in checklist and any amendments, along with photos, videos (or links to retrieve them) All correspondence, including phone messages, repair requests, notes of conversations Repair records Record of each month’s payments Tenant updates, including lease amendments, updated credit screens (long-term tenants), updated employment, reference, contact info Copies of restraining orders, divorce decrees, police reports Move-out Checklist and Photos/Video Forwarding address Security deposit reconciliation Much of this information is confidential so make sure you keep it private, and safe. Kudos if you calendar 90 days before move out — so you can take steps to retain your tenant before they start to look around. Remember not to shelve files where there’s unpaid debt — you have years to collect it. Did we leave anything out? What else do you keep in your tenant files? Comment below if you have more suggestions. Last week’s Landlord Quick Tip Do you have a tip to share with other landlords? Contact our editor at kim@joinaaoa.org.
American Apartment Owners Association offers discounts for landlords on products and services related to your rental investment, including real estate forms, tenant debt collection, tenant background checks, insurance and financing. Find out more at www.joinaaoa.org. To subscribe to our blog, click here.   Posted on Monday, September 28th, 2009 at 10:30 am and is filed under AAOA Forum. You can follow any responses to this entry through the RSS 2.0 feed.
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Whether it’s doing your taxes, collecting unpaid rent, filing an eviction, or defending a lawsuit for injury or discrimination, what you have — or don’t have, in your files will decide the outcome.
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[...] We’d love to know! Share your comments below. See last week’s Landlord Quick Tip. Do you have a tip to share with other landlords? Contact our editor at [...]
[...] We’d love to know! Share your comments below. See last week’s Landlord Quick Tip. Do you have a tip to share with other landlords? Contact our editor at [...]
[...] you should be aware of. Need to know what you should have in your files? See our tenant file checklist. See last week’s Landlord Quick Tip Do you have a quick tip to share with other [...]